Introduction
Kind Copy Ltd (“we,” “our,” or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and disclose personal data when you sign up for and receive value-based emails from us, in compliance with UK Data Protection Law, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
By subscribing to our emails, you agree to the collection and use of your personal data in accordance with this Privacy Policy.
Who We Are
Kind Copy Ltd
Registered Address: 26 Linenhall Exchange, 1st Floor, 26 Linenhall Street, Belfast, Northern Ireland, BT2 8BG
Contact Email: cath@kindcopy.co.uk
Company Registration Number: NI678997
1. What Personal Data Do We Collect?
When you subscribe to receive our emails, we may collect the following types of personal data:
- Email Address: For sending communications.
- Name (optional): For personalization of our emails.
- Company Information (if applicable): For relevant industry-specific offers.
- Engagement Data: Data regarding how you interact with our emails (e.g., opens, clicks) to improve our content and services.
2. How Do We Use Your Personal Data?
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- To Send Emails: We use your email address to deliver value-based content, including newsletters, updates, promotions, and offers that may be of interest to you.
- To Personalise Content: Where applicable, we may use your name or company information to personalise email content.
- For Analytics: We collect engagement data to assess the effectiveness of our emails and improve the relevance of our content.
3. Legal Basis for Processing
We process your personal data based on:
- Consent: By subscribing, you give consent for us to send you emails. You can withdraw your consent at any time by clicking the unsubscribe link in our emails or by contacting us directly.
- Legitimate Interests: In some cases, we may process your data to ensure our business communications are effective and relevant.
4. How Do We Store and Secure Your Data?
We take appropriate security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include:
- Using secure servers and encryption.
- Limiting access to your personal data to employees and service providers who need it to fulfill their roles.
5. How Long Do We Keep Your Data?
We will retain your personal data only for as long as necessary to fulfil the purposes we collected it for. You can unsubscribe from our emails at any time, and we will remove your data from our mailing list promptly after your request.
6. Sharing Your Data
We do not share, sell, or rent your personal data to third parties for marketing purposes. However, we may share your data with third-party service providers who assist us in delivering our emails (e.g., email marketing platforms). These third parties are contractually obligated to protect your data and use it only for the purposes we specify.
7. Your Data Protection Rights
Under data protection laws, you have the following rights:
- Right to Access: You can request a copy of the personal data we hold about you.
- Right to Rectification: You can ask us to correct inaccurate or incomplete data.
- Right to Erasure: You can request that we delete your personal data, subject to certain legal obligations.
- Right to Restrict Processing: You can request that we limit the processing of your personal data.
- Right to Data Portability: You can request that we transfer your data to another service.
- Right to Object: You can object to the processing of your data in certain circumstances, such as direct marketing.
To exercise any of these rights, please contact us at [cath@kindcopy.co.uk].
8. International Transfers
As a UK-based company, we store your data within the UK or European Economic Area (EEA). If we transfer your data outside the EEA, we ensure adequate protections are in place to safeguard your data.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any changes will be posted on this page, and where appropriate, notified to you by email.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:
Kind Copy Ltd
Email: cath@kindcopy.co.uk
Address: 26 Linenhall Exchange, 1st Floor, 26 Linenhall Street, Belfast, Northern Ireland, BT2 8BG
Date of Last Update: 08/10/2024